Trade fairs and events
Your stand is booked and the date is set. Now you just need giveaways, lanyards, team clothing, goodie bags and a stand that looks the part. At Maximum Image, you arrange all of it with one contact person, in your own brand identity and delivered in time for your build-up date.
Why everything with one partner
Separate orders from different suppliers almost always lead to the same result: three shades of green that don’t quite match, one delivery that arrives at the office far too early and another that arrives too late. We look at your trade fair as a whole.
We’ve been working for companies with tight deadlines for years. We are a partner and official supplier to Delhaize and have been supplying Carrefour for more than 19 years. A trade fair schedule doesn’t scare us easily.
What does your trade fair presence consist of?
Some clients only order giveaways, others have us handle the clothing and the entire stand straight away. Each component has its own page with examples and points to watch.
A bottle that sits on a desk for a year works harder than a pen nobody takes. We help you choose based on your audience.
View trade fair gifts
Lanyards, badge holders and name badges in your own colours. In woven ribbon or recycled PET, with various fastenings.
View lanyards
Roll-ups, banners, beach flags and counter covers that people recognise from afar, and that survive a second and third trade fair too.
View stand materials
A team in the same polo or softshell looks more professional. Printed or embroidered, with time for sizing and a spare item per person.
View trade fair clothing
A bag visitors carry through the aisles all day. Cotton, RPET or something sturdier, with contents we put together with you.
View goodie bags
Recycled cotton, RPET, cork, bamboo. We pass on the manufacturer’s documentation, so you only claim what you can prove.
View sustainable options
Staff party, team day or client evening: fewer giveaways, more attention to the keepsake and the clothing of the people working that day.
View corporate events
Hire our heat press and let visitors print their own shirt, cap or tote bag on the spot. The perfect reason to stay at your stand.
Discover the stand activationTrade stand activation
With our heat press on your stand, visitors choose a logo and a size themselves and have a personalised shirt, cap or tote bag in their hands within seconds. Meanwhile, you have time for a real conversation. And because you only print what you need, you’re not left with leftover stock.
Start from your goal
A trade show with two hundred invited guests calls for something different from a consumer fair where thousands of people walk past. Do you recognise your goal?
Choose something that stands out in the aisles and make sure you have enough stock for your busiest day.
Keep a better gift behind the counter for those who really take the time.
Choose an item people keep using, not something that’s used up on the way home.
Clothing, lanyards and name badges. Start on these earlier than everything else.
Ask for the material information before you promise anything in your communication.
Not sure? Just tell us which trade fair you’re attending and who will visit, and we’ll think along with you. Book a short call
Trade fair planning
Most trade fair problems don’t happen at the fair itself but three weeks before: a logo in the wrong colour, a size that’s suddenly unavailable, a proof that sits waiting for approval. So start as soon as your date is fixed, even if your concept isn’t finished yet.
Running late? Ask anyway. For some items there is a faster route, depending on model and stock.
View the full trade fair planningDecide why you’re there and how much space you have. Make a first choice of gifts and materials.
Stand materials and trade fair clothing are confirmed. Send your logo as a vector file, with your colour codes.
Proofs are approved and sizes collected. Giveaways and goodie bags go into production.
Everything is ready at your premises, with spares set aside. Transport to the fair is arranged.
Build the stand, brief your stand team and do a final check of all materials.
Follow up your leads quickly and count what’s left, so your next trade fair runs even more smoothly.
Why Maximum Image
Not an endless product list, but a dedicated contact person who thinks along with you about your audience, budget and timing.
We print and embroider in our own workshop in Moerbeke-Waas and take care of the artwork for your stand and print files.
We plan back from your build-up day, bundle deliveries and can keep stock for your next events.
Frequently asked questions
Can’t find your question? Feel free to call or email us with your trade fair date and we’ll tell you straight away what’s still feasible.
As soon as your date is fixed. A proof, production and transport together take more time than most people think, and the lead time differs per item and per technique. As a guideline: start around three months in advance. Also take a look at our trade fair planning.
Yes, that’s exactly the advantage of ordering everything together. Send us your logo in good quality and your brand colours, and we’ll align the giveaways, lanyards, clothing and stand materials.
That’s usually possible. The minimum quantity depends on the item and the personalisation technique. Some items are available from just a few pieces, for others the threshold is higher. Let us know what you have in mind and we’ll check.
By arrangement. Many exhibition halls only accept deliveries within agreed time slots and sometimes use an external handling agent, so we need the organiser’s contact details. You usually save time by having the order delivered to you a few days before the build-up and bringing it along yourself.
Look at the expected number of visitors and where your stand is located. A stand in a quiet side aisle sees fewer people pass by than one right next to the entrance. Ideally work with two tiers, so you don’t run out of stock halfway through the first day.
We take care of the artwork for your roll-ups, banners and beach flags based on your brand identity. If you work with your own design agency, we’ll send them the technical specifications so the files are print-ready straight away.
Yes. You hire our heat press and order blank clothing and logo transfers from us. Visitors choose a logo and a size, and the item is printed in 10 to 15 seconds. All you need is a standard power socket. You’ll find all the information on the trade stand activation page.
That depends on the item, the quantity and the personalisation technique. That’s why we work with tailored quotes: within 24 hours you’ll receive a free, no-obligation proposal tailored to your trade fair and budget.
Ready for your next trade fair?
Share your trade fair date, your stand size and what you have in mind. Within 24 hours you’ll have a free, no-obligation tailored quote.
